Taipei Economic and Cultural Office in San Francisco

REQUEST FOR PROPOSAL NOTICE

TECO in San Francisco Seeks to contract for Removal and Disposal of furniture at its Current Office after Relocation

1.GENERAL INFORMATION:

2. PRELIMINARY PROJECT DESCRIPTION：

Project Name: Removal and Disposal of furniture, materials and waste of TECO in San Francisco

Location: 555 Montgomery Street, Suite 201 and Suite 501, San Francisco CA 94111.

Property Space Size: about 18,000 square foot.

3. SCOPE OF SERVICES：

TECO in San Francisco is seeking proposals from qualified, licensed and bonded entities to provide services for removal and disposal of furniture, appliance, solid waste and recyclable materials of its current office.

The Scope of this project will include, but not be limited, the collection, removal and disposal of TECO’s unwanted furniture, cabinets with file contents, shelving with contents, materials and waste at its current office which TECO in San Francisco is scheduled to move out by the end of October, 2024. The contractor shall be responsible for cleaning of debris, dirt, and debris at the target property after the removal and disposal of all materials. The charges for the waste treatment facility are calculated separately and must be paid in full. Additionally, the disposal must be supervised by our staff.

The Contractor shall comply with all applicable EPA, state and local notification regulations before start the work. Contractor shall comply with hauling and disposal regulations of authorities having jurisdiction; all other codes, standards, regulations, and workers’ safety rules that are administered by federal agencies and other local regulations and standards (i.e. building codes) that may apply.

4. VENDOR’S QUALIFICATIONS

Respondents to this RFP shall have the following qualifications:

• Must be licensed and in good standing with the State of California.
• Must have an excellent reputation in the industry.
• Must have experience with small and large commercial properties’ similar project.

All the respondents must present their licenses to perform the work and service required for this project.

All the respondents must remain current and not be in default of any obligations due the State of California including, but not limited to, the payment of taxes, fines, penalties, licenses or other monies due to the State of California.

5. SUBMISSION OF PROPOSALS:

A copy of the proposals is required to be submitted to TECO in San Francisco no later than 05:00pm, Monday, October 14th , 2024. The proposal should include cover letter of no more than two pages that includes a brief statement of the vendor’s qualifications and history, pricing as requested in the appropriate attachments for the service, proof of general liability, insurance company’s name and contact information, list of projects in which the vendor has participated in the past three years.

Proposals shall be submitted and clearly marked as follows: “PROPOSAL FOR Office Waste Removing Services Project for TECO IN SAN FRANCISCO”. – Attn.: Martin Hou, Deputy Director of Administrative Division, TECO in San Francisco, 555 Montgomery Street, Suite 501, San Francisco, CA 94111.

6. REVIEW OF PROPOSALS :

TECO shall review and evaluate all received Proposals for responsiveness to the Request for Proposals to determine whether the Proposer possesses the professional qualifications necessary for the satisfactory performance of the services required. TECO should also investigate qualifications of all Proposers to whom the award is contemplated, and may request clarifications of proposals directly from one or more Proposers. It is anticipated that this review period will last up to approximately 7 (7) days.

7. ACCEPTANCE OR REJECTION OF PROPOSALS :

TECO, in its sole discretion, reserves the right to accept or reject any proposals in the best interests of TECO. Proposals are subject to review and evaluation.

8. TIME FOR BEGINNING AND COMPLETING THE WORK :

TECO in San Francisco anticipates the Contractor be able to start the work from October 18^th, 2024 and complete the work by November 22^nd, 2024.

If the vendor feels the work can be accomplished better, faster than the plan, TECO in San Francisco welcomes all suggestions and any alternate provided that the Required Deadlines are met.

9. PROCURING ENTITY:

Taipei Economic and Cultural Office in San Francisco (Address is 555 Montgomery Street, Suite 501, San Francisco, CA 94111), Principal Contact:  Mr. Martin Hou, Tel: 415-652-7364. E-mail: knhou@mofa.gov.tw.

Entity to accept and handle request for clarifications or complaints: the Procuring Entity.

The period for a Tendering Entity to file a request for clarification to the Procuring Entity seeking explanation and/or clarification of the content of the Tender Solicitation Documents is one quarter of the tendering period starting from the date of publication or invitation to tender, with any segment of less than one day to be counted as one full day. For any Tendering Entity seeking clarification with regard to this Invitation to Tender or relevant Documents, the deadline to file such a request is October 11th, 2024.